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Friday
Oct212016

Community Boards - First Shake-Up

This paper giving to full Council on its first day, and changes the whole parameter of the way in which Boards operate. Sandra made clear her dissatisfaction with current arrangements some time ago, and this change was well predicted.

Here is the Community Governance  model adopted in 2012 

Here is the proposed Terms of Reference to be adopted on Tuesday - I doubt whether any Councillor, old or new will stand up to Sandra in her desire to get this relationship better regulated. 

Here are their powers:

1. Represent, and act as an advocate for, the interests of its community; and

2. Consider and report on all matters referred to it by the Council, or any matter of interest or concern to the community board; and      

3. Maintain an overview of services provided by the Council within the community; and                            

4. Prepare an annual submission to the Council for expenditure within the community; and                    

5. Communicate with community organisations and special interest groups within the community; and    

6. Undertake any other responsibilities that are delegated to it by the Council.

Community Boards shall have authority to make all local governance decisions (decisions that do

not have an impact on the wider provision of these services beyond the community board area)

relating to the following activities and sub-activities:

·         Harbour Facilities
·         Community Centres and Halls
·         Airfields
·         Public Conveniences
·         Community Grants
·         Local Roading
·         Parks and Reserves
·         Libraries
·         Swimming Pools
·         Cemeteries
·         Local Strategic Planning
·         Local Economic Developmen

In addition to the community boards' legislative role the community boards are responsible for, and accountable to the Council for:

1. Preparing proposed budgets, including proposed fees and charges, for the locally funded activities for Council's consideration and approval through the Annual Plan and Long Term Plan processes. 

2. Approving programmes of work relevant to the locally funded activities. The work

programmes shall be consistent with the Ten Year Plan and Annual Plan budgets.

3. Ensuring that any consent, licence or authority required to exercise its powers, authorities or

functions is obtained before action is taken.

4. Providing local leadership and developing relationships with the Council, the community and

community organisations in developing local solutions within the Community Board areas.

5. Assisting the organisation with consultation with local residents, ratepayers, Iwi, community

groups and other stakeholders on local issues including input to the Long Term Plan and Annual Plan .

6. Developing draft local management and development plans where required by statute or in

support of district or other plans for reserves, harbours and all other community facilities

within local activities, except:

o Where powers have been delegated to Council officers; or

o The plans would have significance beyond the community board’s area or otherwise involve a matter of national importance (Section 6 Resource Management Act 1991); or

o The plans involve the alienation of any part of a proposed or existing esplanade reserve by way of width reduction, easement, lease or otherwise;

7. Making recommendations to Council on leases, licenses or concessions associated with all

Council owned property included within the locally funded activities of the community board

area, excluding Council administration land and buildings.

8. Approving all local activity levels of service, where these decisions do not have an impact on the wider provision of these services beyond the community board area.

9. Making recommendations to Council on property (including land and buildings) acquisitions and disposals within the community board area.

10. Developing local activity policies for Council approval

Note (1)Local policies are those policies that apply to and impact upon only the community board area to which the policy would apply.

Note (2) All local policies must be consistent with any other adopted Council policy.

11. Exercising all Council's authorities under the Reserves Act 1977 where these may be

delegated to community boards.

12. Recommending project business cases for all local activities for Council approval

13. Recommending to Council the level of bylaw service and enforcement to be provided within

the community, having regard to the need to maintain consistency across the district.

14. Recommending to Council the initiation of an appeal or reference to the Environment Court

on decisions on which the Board has made submissions.

Note Item 12 sets out what constitutes the new pardigm:

  • Firstly, Boards will now be required to support any spending proposal with a normal buisness case.
  • Secondly, the Mayor and Chief Executive will now review and determine the associated course of action arising from any board decision - (a major change.  These two can refer it back, or on to a relative Committee of Council.) 

 This removes the ridiculous delegation that gave untoward spending power to boards.

These changes may not be universally admired, but are considered long overdue by those who believed that Leach was blundering into a governance area he barely understaood when he initiated the changes.

 

 

 

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